대학의 학과기록물관리 현황과 과제 : D대학교 조교의 사례를 중심으로 :

이성희

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자료유형: 학위논문

저자정보: 이성희 (동의대학교, 동의대학교 대학원)

지도교수: 윤유라

발행연도: 2018

저작권: 동의대학교 논문은 저작권에 의해 보호받습니다.

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2019

대학의 학과기록물관리 현황과 과제 -D대학교 조교의 사례를 중심으로-

이성희 , 윤유라 예술인문사회 융합 멀티미디어 논문지 2019.01 학술저널

2018

대학의 학과기록물관리 현황과 과제 : D대학교 조교의 사례를 중심으로

이성희 문헌정보·사학과 2018.01 학위논문

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학과의 기록물은 대학 본부 차원에서 생산?관리되는 기록물과 더불어 대학 기록물의 한 축을 담당하고 있으며, 대학의 투명한 행정체계와 명확한 학사관리를 위한 중요한 자산으로 자리하고 있다. 그러나 대학의 공식적인 기록물을 관리하는 전문 인력조차 제대로 확보되지 못한 현실에서 학과기록물을 체계적으로 관리한다는 것은 쉽지 않은 일이다. 향후, 보다 체계적인 대학기록물의 관리를 위해서는 학과기록물에 대해 관심을 가지고 세심한 관리전략을 필요로 한다. 학과기록물의 관리전략을 구축하기 위해서는 우선, 유형의 다양성, 생산량, 관리 현황 등 구체적인 현황 파악을 통한 실체적 접근이 필요하다.
이에 본 연구는 D대학교를 선정하여 학과 단위에서 생산되는 기록의 유형을 파악하고, 이러한 기록이 처리되는 과정에 대해 구체적으로 살펴봄으로써 학과기록물에 대한 일반적인 관리 현황을 보다 구체적으로 파악하고자 하였다. 학과기록물의 현황 조사를 위해 본 연구에서는 학과의 행정업무를 주로 담당하고 있는 D대학교의 학과조교 14명을 대상으로 구조화된 면담 및 설문조사를 실시하였다. 조사를 위해 학과기록물의 유형을 대학기록물의 형태별 종류와 내용에 따른 구분을 참조하여 전자형태와 비전자형태로 구분하고, 이를 다시 전자형태의 경우, 전자문서와 전자파일로, 비전자형태의 경우는 종이기록과 행정박물로 유형화하였다.
조사결과, 시스템을 통해 관리되는 ‘전자문서’를 포함한 대부분의 학과기록물은 학과의 업무담당자인 조교의 임의판단에 의해 관리되고 있었으며, 이로 인해 각 학과마다 기록의 분류 체계, 보존 방식, 폐기 방식 등이 모두 상이하게 이루어지고 있음을 알 수 있었다. 또한, 학과조교들은 향후 체계적인 학과기록물의 관리를 통해 학과기록물을 활용할 필요성에 대해서는 공감하고 있었다.
이러한 학과기록물관리의 실태에 대한 조사결과를 바탕으로, 본 연구에서는 부실한 학과기록물관리 실태의 원인으로 학과기록물을 체계적으로 관리하기 위한 방안 및 지침이 부재함을 지적하였다. 이에 향후 문제점 해소를 위한 방안으로 대학 차원에서 학과의 기록물관리체계의 정립하고, 관련 표준 마련 및 교육 강화를 제안하였다.

Academic department records take charge of one axis of the university archives along with the archives produced and managed at the college HQ level and are positioned as important assets for the college’s
transparent administrative system and clear academic affairs management. And yet, in the reality where professionals who manage the official archives of the college are not secured well, it is not easy to manage
Academic department records systematically. It is necessary to take an interest in Academic department records and set up a meticulous management strategy for more systematic college archives management
for the future. To build up a Academic department records strategy, first, it is necessary to approach it substantively through understanding the concrete status such as the diversity of types, the volume of production and the status of management. Thus, this study would understand the general status of the management of Academic department records more concretely by selecting ‘D’ University, understanding the type of the archives produced in each department and concretely examining the process in which these archives were processed.
To investigate the present status of Academic department records, this study conducted a structured interview and survey with 14 department administrative assistants in charge of departmental administrative work in ‘D’ University. For the survey, this study divided the types of Academic department records into electronic type and non-electronic type, referring to the kind and content of each type of college archives and
categorized the electronic type into e-documents and e-files and the non-electronic type into the paper records and administrative artifacts.
As a result of a survey, most Academic department records, including‘e-documents’ managed through a system were managed by the discretionary judgment of an assistant, the person in charge of departmental work, and it was noted that accordingly, there were differences in the record classification system, conservation method and discarding method in each department. In addition, the department administrative assistants sympathized with the need for the utilization of the Academic department records in the future through systematic Academic department records management. Like this, the cause of the poor Academic department records management could be found in the lack of measures and guidelines for the management of the Academic department records.
Based on the results of the survey of the present status of this Academic department records management, this study pointed out that there was a lack of measures and guidelines for systematic management of Academic department records as a cause of the present status of the poor Academic department records management. Thus, as measures for the resolution of the problems in the future, this study proposed the
preparation of the related criteria, the improvement of education.

I. 서론····························································································································1
1. 연구 배경 및 목적·····························································································1
2. 연구 방법·············································································································2
II. 학과기록물 범위와 조교의 역할········································································3
1. 학과기록물 범위·································································································3
2. 학과조교와 학과기록물·····················································································9
2.1 학과조교의 업무·································································································9
2.2 학과조교와 학과기록물의 관계 ·····································································16
III. 학과기록물의 현황 및 인식 조사···································································17
1. 조사 대상자와 조사 내용···············································································17
2. 학과기록물관리 현황 조사·············································································18
2.1 전자형태의 학과기록물···················································································18
2.1.1 전자문서 ············································································································18
2.1.2 전자파일 ············································································································23
2.2 비전자형태의 학과기록물·············································································27
2.2.1 종이기록물········································································································27
2.2.2 행정박물 ············································································································32
3. 학과기록물관리에 대한 인식 조사 ·······························································37
IV. 결론 및 제언·······································································································44
1. 조사결과·············································································································44
2. 제언 ·····················································································································46
참고문헌······················································································································49
Abstract ······················································································································52

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